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Documents you need to provide

What you need to upload and how to make sure it's correct

You'll be asked to upload a number of documents during your application. These must be certified copies of the original documents, with the exceptions below.

Wherever you see an ‘Add files’ button, please check the page to see whether you need to upload a certified document.

As long as they are certified correctly, we accept documents in PDF, JPG or PNG formats

Documents you will be asked for

All applicants:

  • Certified copy of a proof of identity document 
  • Certified copy of a proof of address document 

Some applicants:

  • Information to support your character and health declarations 
  • Certified copy of your qualification certificate
  • Return to practice form


Certifying your documents

All uploads, with the exceptions above, must be certified copies of the original documents.

This means that they are photocopies or scans of the originals, which are signed by someone who can verify this.

The person certifying your documents must be a person of standing in the community (see below).

Certification - no.jpgCertification - yes.jpg

If your uploaded documents aren’t certified, we’ll contact you to request replacements. This will extend the processing time of your application.

How to certify a document

  1. Take a photocopy of your original document, or scan and print it (this is to preserve and protect the original)
  2. Show the original document to the person who is certifying it
  3. Ask the person certifying the document to write on the copy with the following:
    The statement "I certify that this is a true copy of the original document seen by me"
    Their signature and the date
    Their name, professional title and contact details
  4. Scan the certified copy, so that you have a digital file (PDF, JPG or PNG)
  5. Upload this file to your application 

The certification must be hand-written on the photocopy or printed copy of the original document.

The certification must not be written on a separate piece of paper and scanned alongside the original document.

This is because we need to be sure that the copy we see is genuine. To do this, we ask that the certifier views the original document, and then confirms that the photocopy or scan is a true copy of it.

Certification text

Certification is to ensure that the individual document provided is genuine and not forged. A certified document must show the hand-written certification text. This must be provided on each individual copy - we cannot accept batch certifications.

The certifier should hand-write the following on each individual copy of the document:

  • The words “I certify that this is a true copy of the original document seen by me”
  • The certifier's signature and the date
  • The certifier's name, professional title and contact details

 

Who can certify my documents?

The person certifying your documents must be a person of standing in the community. Most individuals who hold positions of professional responsibility are considered a person of standing.

Examples include:

  • Registered health and care professionals
  • Professionals such as lawyers, solicitors, accountants and notaries
  • Teachers and lecturers
  • Bank managers, investment managers, stockbrokers
  • Officers in the British Armed Forces
  • Justices of the Peace, consular officers or other judicial officials
  • Religious officials such as ministers of the Church of England, rabbis, imams and others
  • Members of Parliament

 

Issues uploading documents

If your document doesn’t upload correctly or displays in a different section, this may signify that you’ve already submitted a UK application for registration using a paper form. You’ll need to contact our Registration team to let them know which of these applications you wish to continue and which should be withdrawn.

You can do this by emailing registration@hcpc-uk.org with your application numbers if you have them.

Once you've checked your eligibility, read our standards and guidance and prepared your certified documents you can apply online
Page updated on: 15/06/2022
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