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Supporting European applicants through a period of adaptation

Supporting applicants to achieve HCPC registration through the European Mutual Recognition (EMR) application route

This is information for employers and supervisors about periods of supervised practice that are intended to make up for significant shortfalls identified during the application route. This is otherwise known as a period of adaptation.

This route gives applicants the opportunity to make up for any significant shortfalls in meeting the relevant standard of proficiency identified during the application process. These shortfalls need to be addressed before an applicant can successfully register with the HCPC and practise their profession in the UK.

As an employer, you or a member of your team may be able to supervise an applicant during their period of adaptation.

Supporting an applicant through their period of adaptation

You are under no obligation to provide a period of adaptation. We recognise that workload and resource pressures may mean that you are not able to provide such support.

However, if you can assist, this can be beneficial to you, your team and your organisation.

Supporting and supervising an applicant through their period of adaptation provides an opportunity for you or your colleagues to gain or develop important teaching, coaching and mentoring skills, which could be of wider benefit. It may also help you to relieve resource pressure or recruitment gaps if the applicant achieves HCPC registration following a period of adaptation with you.

The applicant, of course, benefits by gaining familiarity and experience of working practices in the UK and the opportunity to improve their knowledge and skills.

Questions about Periods of adaptation

  • A period of adaptation is a period of supervised practice and/or academic training intended to support an HCPC applicant to meet their Standard of proficiency.

    It is designed to address shortfalls identified during the application where, in the opinion of the assessors, the applicant does not meet their Standard of proficiency.

  • The applicant is responsible for arranging their own period of adaption and obtaining approval for you to become their provider.

    This is done by completing the Adaptation period: request to approve provider form and submitting this to us for approval.

  • As an employer of an applicant who is on a period of adaption, your responsibilities include ensuring:

    • the applicant is able and/or appropriately supervised to undertake the task delegated to them
    • the supervisor is clear about their role and responsibilities
  • A HCPC registrant from the relevant profession can supervise an applicant.

    On completion, we ask the supervisor to tell us whether the adaptation was completed successfully and whether they would recommend the applicant for registration.

  • Supervisors have an important role to play in supporting and supervising applicants who are undertaking a period of adaptation.

    They provide support and supervision to help the applicant achieve our standards of proficiency.

    This might include teaching, mentoring and supervised practice, in a similar way as a supervisor might help and support a student.

  • Before you begin supervising an applicant, you will need to see a copy of their Record of assessment. This identifies the shortfalls in their knowledge and skills, which need to be addressed. This will help you to structure a placement that meets their needs.

    Meeting the applicant before the adaptation period begins will allow you to discuss the record of assessment and agree how to proceed.

    You do not need to be constrained to the areas of development identified in the Record of assessments. If you feel that the applicant needs additional development or experience in order to meet their Standard of proficiency, you are able to agree a plan that includes these.

    Working practices will vary between healthcare settings and member states, so it may be good practice to offer orientation and induction phases before the adaptation period begins. This will allow the applicant to become more familiar with local practices such as good record-keeping and health and safety requirements.

  • During the period of adaptation, you may identify further areas of practice that you feel the applicant needs to develop in order to meet their Standard of proficiency.

    Our process provides for you to address these during the period of adaptation, based on your own professional experience and knowledge of the applicant.

    As a registered professional and the applicant’s supervisor, your main responsibility is to patients and service users. You will need to use your own professional judgement when deciding what tasks you ask the applicant to perform.

    This should be based on your assessment of the applicant’s ability to undertake the tasks safely and effectively. It will also depend on the policies and protocols that operate in your place of the work.

  • At the end of the period of adaptation, the supervisor will need to inform us in writing whether or not, in their opinion, the applicant meets their Standard of proficiency. Your letter is a recommendation to us.

    The decision whether to register an applicant is a decision for our Education and Training Committee.

    The applicant will need to provide us with a completed Adaptation period certificate of completion for approval. If approved by us and all other registration requirements are satisfied, the applicant will be invited to join the Register.

  • We will inform the applicant and advise them of the next steps.

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Page updated on: 09/10/2019