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Major change notification stage

What changes education providers should submit and how

When you make a change to a programme, we expect you to consider the impact on education standards, and where required complete a change notification form.

Normally we are able to make a final decision that the programme continues to meet our standards, or that a visit is required, within three months of receiving the change notification form.

Not all changes are major changes

You should notify us of changes that impact:

  • the way in which a programme meets the relevant set of education standards; and / or
  • the way a programme is recorded on our website.

If you are unsure whether to tell us about a change, we recommend that you contact us to discuss the situation. We will then be able to provide you with advice about whether to formally engage with the process.

If a change has a significant impact on how a programme meets the standards, it can be reported to us through annual monitoring.

Completing the change notification form

The form is divided into four sections.

 
Heading
Requirements
Section 1

About your programme 

Give us details for all programmes that the change(s) impact, ensuring information is consistent with the register of approved programmes

Section 2

Outlines of change(s) 

Indicate which area(s) of our standards may be impacted by the change(s) and provide a detailed description of the change(s) 

Section 3

Your review of the change(s)

Note how and when you will review the changes 

Section 4

Confirmation 

Confirm that the information given is correct 

Our assessment

We will consider the information provided in your form and make a decision about how to review your changes. In making this decision, we may ask for further information from you. We will make one of three decisions, usually within two weeks of receiving your form.

In all cases your programme remains approved until we have made a decision otherwise. If we were to recommend that a programme has its approval withdrawn, you would be able to provide representations to our decision making body, the Education and Training Committee. 

When might we make this decision?

  • When changes can reasonably be considered through a documentary submission.
  • When supporting information is currently available, or will be available in the near future.

What does this decision mean?

  • You will need to provide us with a documentary submission, usually within two weeks.
  • We will ask partner visitors to assess whether your programme continues to meet our standards at this time.
  • We aim to conclude the process within three months of receiving the notification form.

When might we make this decision?

  • When the nature of the changes mean we need to discuss how the programme will run with relevant stakeholders.
  • Examples of this might include a campus move, significant increases in learner numbers, or the introduction of new partners into the programme.

What does this decision mean?

  • We will start the visit process, which initially will require you to arrange a date for the visit.
  • You will then need to provide a documentary submission and ensure we can meet relevant stakeholder groups.
  • Our process to review the changes could extend to the full visit timeframes of a minimum of nine months.

When might we make this decision?

  • When the changes have very little impact on how learners will meet our proficiency standards through the programme.

What does this decision mean?

  • You will need to provide information about the changes through your next annual monitoring audit submission.
  • We will ask partner visitors to assess whether your programme continues to meet our standards at that point.
Page updated on: 03/07/2018
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