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HCPC Diversity Data Survey 2020-21

We’re committed to being an inclusive and diverse regulator and ensuring that our services are accessible and free from discrimination

As part of this commitment, we are inviting registrants to provide us with their diversity data, so that we can use it to inform our equality, diversity and inclusion improvement work.

We do understand that it is an incredibly stressful and challenging period for HCPC registrants, and recognise the pressures that many of you will be under at this time.

We are asking registrants to complete the survey because it is vital that we have an accurate understanding of equality, diversity and inclusion across our professions. This is especially crucial during this time because of the different impacts the pandemic has had on groups of registrants.

With your input we will be able to gain a better understanding of the impact of our policies and processes on registrants and recognise some of the challenges faced by different groups.

Your input will also help us identify what measures we need to put in place to better support you.

The survey will remain open until 14 March 2021.

Each registrant will receive an email from the HCPC with a link to the survey and a unique survey ID.

Frequently Asked Questions and Answers (Q&A)

  • Filling in the survey details will take you less than twenty minutes, but without them we will be less able to understand where inequality or discrimination might exist across your profession, and less able to put policies and initiatives in place to promote fairness and help safeguard registrants like you.

    Currently, HCPC holds diversity data for only 5.9% of all registrants (Diversity Data report 2019/2020). This is not enough for the HCPC to develop a better understanding of how different groups are affected by our processes. We would really like your help to change this.

    We can also use the data given us to analyse and report on statistical trends in the HCPC registered professions in all four UK countries and the diversity of our workforce.

    Although we require this data in order to fulfil our legal obligations - Our ambitions to be a diverse and inclusive regulator and employer go beyond complying with the requirements of equality and human rights legislation (including our public sector equality duties). This starts with understanding and evidencing the diversity profile of our registrants, partners and employees. Data unlocks the potential to shine a light on the issues, with a strong evidence base to back it up.

    Overall, we need more diversity data from our registrants in order to identify and take action to address any potential discrimination, harassment, and/or unconscious/conscious bias. We must first gain this (current) picture before we are able to begin analysing the impact of our regulation on our registrants in relation to their EDI characteristics and understanding how the demographics are evolving through time.

    However, this information will not be published in on our online register.

    HCPC is not the only health and care profession’s regulator to ask for this data. For example, the NMC has diversity data for approximately 94% of all nurses, midwives and nursing associates on their register, and they have been able to assess and identify disproportionate outcomes in their processes by protected characteristics for  a few years – see their recent research ‘Ambitious for Change’ here. This work by the NMC is a good indication of where we would like to get to in the next few years, but we need your help to get there.

  • You will be able to use the data analyses as evidence to hold us (your regulator) to account for delivering our services/regulatory functions in a way which does not impact negatively or disproportionately on particular groups/ individuals with particular characteristics.

    This data set will be unique/no other body will be in a position collect/hold this data set. It has the potential to be very beneficial (not just for the HCPC) – it will provide the most comprehensive profile of HCPC registered Allied Health Professionals, scientists and psychologists, in all four countries of the UK, and working in NHS and non-NHS settings. That’s potentially 287,917 professionals on our register.

    From the survey analyses, you will be able to know more about the diversity of your profession in the UK - more than you ever have done before.

    This data set will also have the potential to help to enhance diversity, and diverse access to the professions on the HCPC register in future.

  • We will use it to provide anonymous, multi-variate, statistical analyses which will be published in a report – much like this Diversity Data report from last year’s survey.

    This information will not be published in on our online register.

    We will not disclose this data to any third party.

    Only (limited) HCPC staff and contracted researchers will have access to, and will process this data. The data will be pseudonymised, and only the staff involved in undertaking the analyses will have access to it. This means that it will not be possible for staff in other departments/regulatory functions (such as the fitness to practice staff) to see or have access to your diversity data. Therefore, it will be impossible for the data, to in any way impact on our regulatory decisions or other services.

    This year, we plan to undertake additional comparative analysis with our internal data sets which are gathered from our regulatory functions (registrations, fitness to practice, and education). This analysis will also remain anonymous when published so that no registrants are identifiable.

  • All HCPC registered professionals:

    • Arts therapists
    • Biomedical scientists
    • Chiropodists / podiatrists
    • Clinical scientists
    • Dietitians
    • Hearing aid dispensers
    • Occupational therapists
    • Operating department practitioners
    • Orthoptists
    • Paramedics
    • Physiotherapists
    • Practitioner psychologists
    • Prosthetists / orthotists
    • Radiographers
    • Speech and language therapists

    We will be collecting diversity data for other groups of individuals impacted by our processes/procedures through other mechanisms.

  • The survey is live from 15 December 2020 and will close at midnight on 14 March 2021, so you can fill it out anytime in that period.

    It should take no longer than 20 minutes to complete.

    Each registrant will receive an email from the HCPC with a link to the survey and a unique survey ID.

  • Please use the hashtag: #HCPCMyEDI to promote the survey and encourage your colleagues/friends to fill it in on social media (twitter, Instagram, facebook or any other preferred platform).

    Please also share HCPC’s social media posts about the survey.

    Short videos or posts about why you are filling in the survey, and what you want the HCPC or others to do with the data to improve your experiences, will help enormously. If you want any help or suggestions for content please email us at edi@hcpc-uk.org.

    Visit HCPC's social channels:

  • Each registrant will receive an email from the HCPC (the email address you gave us in your registration application) with a link to the survey and with the unique survey ID (this number is unique to your registration but it is not the same as your register number).

    The first email was sent on 15 December 2020 and we will be sending out reminder emails in January, February and March 2021. These emails are sent from our bulk mailing system via communications@hcpc-uk.email

    If you have not received your email, please email us at edi@hcpc-uk.org and we will do our best to support your completion of the survey.

  • We have taken a number of steps to make sure that our equality monitoring is Pseudonymous and secure. One of the steps we have taken is to provide each registrant with a unique survey ID.

    This is the number we provided in the equality and diversity monitoring email we sent which contained the link to the survey.

    The unique survey ID is NOT your normal registration number.

    We have done this as a precautionary measure to further protect registrants’ confidential data and anonymity.

    Unlike registrants’ registration numbers (which form part of our Register and are therefore in the public domain) the unique survey ID number could not be used to identify registrants in the unlikely event of a data breach.

  • If you have not seen the email that we sent to all HCPC registrants on 15 December 2020, please note that we will have sent this to the email address we have on file with your registration account.

    Please log in to your online portal to check or update your details.

    We will be sending out reminder emails in January, February and March 2021, so please ensure you have the preferred email address registered with your HCPC online account.

    Alternatively, we would advise you to check your junk or clutter mailboxes for the survey email. The email is titled 'Help us to understand the diversity of our registrants better by completing our Diversity Data Survey' and it was sent from our bulk mailing system via communications@hcpc-uk.email. 

  • If you have received the email but cannot access the survey via the link provided, please note that it may be due to restrictions on certain web browsers.  

    If you are experiencing an issue with Google Chrome, we would suggest that respondents copy and paste the link into a different browser, in order to complete the survey.

    If you are still experiencing issues please contact us via edi@hcpc-uk.org.

  • You will receive an email from the HCPC with a link to the survey and with your unique survey ID this number is unique to your registration but it is not the same as your register number). You will need this unique survey ID to fill in the survey (you won’t be able to without it).

    The other information you will be asked for includes the following:

    • Age group
    • Disability and Long-Term Health Conditions
    • Ethnicity
    • Gender
    • Gender identity
    • Sexual Orientation
    • Caring Responsibilities
    • Religion
    • Socio-economic variables
    • Working Hours
    • Setting in which you work
    • Country of the UK in which you work

    Some diversity characteristics listed above are classified as ‘protected characteristics*' and some are not.

     

    *The Equality Act 2010 (which does not apply in Northern Ireland although equivalent laws exist) identifies nine groups of people who share protected characteristics that are covered by the legislation. The protected characteristics are: · age · disability · gender reassignment · marriage and civil partnership · pregnancy and maternity · race · religion and belief · sex · sexual orientation.

     

  • Since last year’s survey we have undertaken a period of review, gathering feedback, researching best practice, and piloting new Diversity Data categories (with our EDI Forum members) to try to ensure that we are asking questions that are:

    • as inclusive and accessible as possible
    • up-to-date
    • reliable
    • clear
    • meaningful to the health and care sector(s)/workforce
    • compliant with legal duties, but not outdated legal jargon; and,
    • give us the information we need to benchmark with other data sets, including external data such as NHS Digital data and our other HCPC data sets for fitness to practise and registrations.

    Some examples of changes in this year’s survey include:

    • removal of ‘preferred title’
    • addition of the following categories:
      • socio-economic variables
      • work setting
      • carer status
    • revision to the national identity question to include Northern Irish and to comply with the Good Friday Agreement*
    • rewording of the gender identity question to remove the outdated term ‘transsexual’ as defined in the Equality Act 2010 as a reference to a person who has the protected characteristic of gender reassignment.

    We have found that there is a lot of conflicting guidance around the appropriate categories and language to use in the survey, but have found most of the Diversity and Inclusion Survey (DAISY) question guidance which was developed by the Wellcome Trust Diversity & Inclusion team (combining references to other helpful guidance, such as the Stonewall gender identity and sexual orientation data capture guidance) to be the best fit for our purposes and so have followed this in so far as possible.

    We recognise that there will always be room for improvement, and that it will be inevitable that some do not feel that the categories meet all preferences. Therefore, we will continue to monitor and evaluate our data collection and any feedback we receive to determine where we can make improvements in future.

     

    * We are aware that in Northern Ireland, to comply with the Good Friday Agreement, the national identity question must be asked in such a way that no-one is forced to choose between being British, Irish and Northern Irish. This requirement is satisfied through the question allowing for multiple responses. https://www.ons.gov.uk/methodology/classificationsandstandards/measuringequality/ethnicgroupnationalidentityandreligion#national-identity 

  • We appreciate that it may cause some registrants concern/hesitation to be asked about their sensitive personal information. We have taken a number of steps to make sure that our diversity data collection is, and remains non-identifiable, secure and proportionate to our purpose.

    Your data will not be anonymous (because we have your unique survey ID which we can use to match it with our other data sets but will never be disclosed to another party) but it will be kept as pseudonymous data (this is information that no longer allows the identification of an individual without additional information and is kept separate from it).

    All information we collect in this survey will be treated confidentially in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018 and our Privacy Policy. Access to this information will be restricted to staff or contracted researchers involved in the processing and monitoring of this data. It will be used to provide statistical information only.

    The survey we use has been created using a secure survey service chosen to protect the data we collect (called JISC). To ensure that registrants’ data is further protected, we have taken the precautionary measure of supplying each registrant with their unique survey ID. Unlike registrants’ registration numbers (which form part of our Register and are therefore in the public domain) the unique survey ID could not be used to identify registrants in the unlikely event of a data breach.

  • It is not compulsory for registrants to provide any information they are not comfortable to provide, although any information they do provide will help us to improve our services and enable our stakeholders to hold us to account.

    It is possible for registrants to answer ‘prefer not to say’ for all/any questions they would prefer not to answer.

  • The HCPC sent the email* you received as part of our work to improve the accessibility of our services.

    As a regulator, the HCPC must comply with our legal duties in respect of equality, diversity and inclusion. We therefore have a responsibility to understand the needs of those who interact with us, including registrants, and to identify where there may be barriers to our services. Equality monitoring is one of the steps we are taking to be able to fulfil our commitments and responsibilities in this area.   

    We appreciate that it may cause some registrants concern to be asked about their sensitive personal information. We have therefore made it clear that it is not compulsory for registrants to provide any information they are not comfortable to provide, although any information they do provide will help us to improve our services. It is also possible for registrants to answer ‘prefer not to say’ for any particular questions they would prefer not to answer.

    We have also taken appropriate steps to make sure that our equality monitoring is secure and appropriate.

    The survey we are using has been created using a secure survey service (JISC) chosen to protect the data we collect. To ensure that registrants’ data is further protected, we have taken the precautionary measure of supplying each registrant with their unique survey ID. Unlike registrants’ registration numbers (which form part of our Register and are therefore in the public domain) the unique survey ID could not be used to identify registrants in the unlikely event of a data breach.

    *Please note that emails from the HCPC about the survey are sent from our bulk mailing system via communications@hcpc-uk.email

Thank you for supporting this important work on improving diversity and inclusion.

Page updated on: 15/12/2020
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