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Home > Education > Approval and monitoring of programmes > Changes to annual monitoring audit requirements

Changes to annual monitoring audit requirements

From the 2018-19 academic year, education providers will be required to submit additional information as part of the annual monitoring process


In September 2017, our Education and Training Committee agreed that we should expand the standard evidence base education providers are required to submit through the annual monitoring audit process. Read the proposal.

Requirements for your next audit submission

From the 2018-19 academic year, education providers submitting audits are required to submit the following additional information:

Area for further evidence

Information you must provide

Monitoring of practice based learning for the last two academic years

  • Information regarding ongoing practice-based learning capacity
  • Information regarding the outcomes of practice-based learning quality monitoring activity
  • Feedback from stakeholders, areas identified for development and any information regarding action plans

Monitoring of service user and carer involvement for the last two academic years

  • Information regarding where on the programme service user and carer involvement has taken place, and its effectiveness
  • Feedback from stakeholders regarding service user and carer involvement, areas for further development and any information regarding action plans


Please note, this information must be included in addition to our standard annual monitoring audit requirements. For more information regarding our annual monitoring process, please click here.

We do not specify the form in which education providers must submit evidence through the audit to address these new areas. However, education providers should consider how any evidence submitted relates to how they continue to meet our standards.

Our changes explained

Monitoring of practice-based learning

As part of meeting the practice-based learning standards, education providers must continue to meet the following standards.

  • There must be an effective process in place to ensure the availability and capacity of practice-based learning for all learners.
  • Practice-based learning must be integral to the programme.
  • The structure, duration and range of practice-based learning must support the achievement of the learning outcomes and the standards of proficiency.
  • The education provider must maintain a thorough and effective system for approving and ensuring the quality of practice-based learning.


In maintaining adherence to these standards, education providers should already be well placed to provide further evidence around their ongoing management of practice-based learning. Such evidence should be based on information already routinely gathered and considered for the internal management of an approved programme.

In relation to these areas of the programme, education providers must now provide the following information in their next audit submission:

  • Information regarding ongoing practice-based learning capacity
  • Information regarding the outcomes of practice-based learning quality monitoring activity
  • Feedback from stakeholders, areas identified for development and any information regarding action plans

Monitoring of service user and carer involvement

In the area of service user and carer involvement, education providers must ensure the following standards continue to be met.

  • Service users and carers must be involved in the programme.
  • The programme must have regular and effective monitoring and evaluation systems in place.

In maintaining adherence to these standards, education providers should already be routinely reviewing their service user and carer involvement to ensure it is effective, and to allow for its development over time.

In relation to these areas of the programme, education providers must now provide the following information in their next audit submission:

  • Information regarding where on the programme service user and carer involvement has taken place and its effectiveness
  • Feedback from stakeholders regarding service user and carer involvement, areas for further development and any information regarding action plans



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